City of Burien Small Business Relief and Recovery Grant Program administered by Ventures.

Second Round of Funding – Grant Application Open October 1 with deadline to submit application Thursday, October 15 by 4pm PST.

City of Burien has opened up a second round of funding and eligibility requirements have changed. Round 1 City of Burien Small Business Grant awardees are NOT eligible for Round 2 awards. Please review new eligibility requirements as you maybe eligible for Round 2. Through this grant program, eligible small businesses operating in the City of Burien will have the opportunity to apply for cash assistance to reimburse the costs of business interruption caused by required closures. Funding from this program will support small businesses and the local economy by:

1. Supporting recovery
2. Increasing resiliency
3. Helping mitigate the impacts of revenue reductions associated with COVID-19

The City of Burien anticipates awarding eligible small businesses with a one-time cash grant of up to $5,000 through the grant’s administrative entity, Ventures. Funding for this program is made possible by CARES Relief Act dollars distributed on a per capita basis to cities by the State of Washington

NOTE: Round 1 eligibility was limited to businesses that had NOT received a Paycheck Protection Program (PPP) loan, SBA Economic Injury Disaster Loan, SBA Economic Injury Disaster Loan Advance (grant) or more than $5,000 from any other COVID-19 related grant program. Round 2 does not have this restriction. For Round 2 business ARE eligible to apply for this grant if they have received a Paycheck Protection Program (PPP) loan, SBA Economic Injury Disaster Loan, SBA Economic Injury Disaster Loan Advance (grant) or more than $5,000 from any other COVID-19 related grant program. Note that grant is to reimburse expenses that have not been reimbursed by and Federal funding (grants or loans). 
Need support in filling out your application?

Ventures is available to provide technical assistance with the grant application and answer questions during the application window. If you need assistance in English or Spanish, call Ventures at (206) 486-3733 or email at buriengrants@venturesnonprofit.org Si necesita ayuda en español, llame a Ventures al (206) 486-3733 o envíe un correo electrónico a buriengrants@venturesnonprofit.org

If you need support in any other languages, please fill out this form with your preferred language and Ventures will call or email you back in your preferred language. Trợ giúp bằng tiếng việt. 한국어 도움말中文帮助. በአማርኛ እገዛ. ช่วยในภาษาไทย. ជំនួយជាភាសាខ្មែរ. مساعدة باللغة العربية.

Grant Timeline – Second Grant Round

Date           Activity
10/1/2020              Application Opens at 4:00pm
10/15/2020              Application Closes at 4:00pm
10/22/2020              Grant Awards Announced
11/5/2020              All Awarded Grantee Agreements Executed

Eligibility

To be eligible for this grant, a small business must meet the following criteria:

  • Ten (10) or fewer full time equivalent (FTE) employees on the business payroll as of September 1, 2020 (note that this was changed for Round 2, Round 1 eligibility was 5 or fewer as of 3/1/2020)
  • In business for at least 12 months within the City of Burien
  • Active Burien business license with a Burien business address
  • Current on payment of taxes and fees owed to the City of Burien
  • Experienced a decrease of 25% or more in revenue due to COVID-19 related business closures
  • If currently closed, the business must indicate it plans to reopen
  • Must be engaged in a type of business eligible to receive funding by the U.S. Small Business Administration
  • ‘Home-based’ businesses, and ‘brick and mortar’ businesses with physical storefronts will be eligible to apply. For ‘home-based’ businesses, the business must be the primary source of income for the owner
  • Must be a for-profit business

A potential applicant is ineligible if it:

  • Is a franchise or national chain
  • Is a business owned or partially owned by an individual or immediate family member who is: a staff member, manager, or director of Ventures Nonprofit, a City of Burien Councilmember, or a City of Burien employee
NOTE: Round 1 eligibility was limited to businesses that had NOT received a Paycheck Protection Program (PPP) loan, SBA Economic Injury Disaster Loan, SBA Economic Injury Disaster Loan Advance (grant) or more than $5,000 from any other COVID-19 related grant program. Round 2 does not have this restriction. For Round 2 business ARE eligible to apply for this grant if they have received a Paycheck Protection Program (PPP) loan, SBA Economic Injury Disaster Loan, SBA Economic Injury Disaster Loan Advance (grant) or more than $5,000 from any other COVID-19 related grant program.

Use of Funds

Awarded small businesses will only use grant funds for approved, eligible uses.

Eligible expenses include:

  • Wages
  • Utilities
  • Insurance
  • Commercial rent or mortgage

Eligible expense cannot have been funded by any other funder, whether private, state or federal. Your company may not be reimbursed by multiple funders for the same cost (double-dipping), and this principle also applies to any recipients of CARES funding: No duplicate payments or supplanting of other costs are allowed. In other words, if you have already received funding to cover JUST your April rent, you may not count your April rent as an expense towards this program, but you may use this funding to cover rent other months between March and October of 2020, that were not already covered.

Ineligible expenses Include, but are not limited to:

  • Expenses that have been or will be reimbursed under any federal program.
  • Political contributions
  • Bonuses to owners or employees
  • Wages to any member of owner’s family (who is not a bona fide employee)
  • Charitable contributions
  • Gifts or parties
  • Draw or salary to the business owner that exceeds the amount that they were paid on a weekly or monthly basis for the same period in the prior year
  • Pay down or pay off of debt by more than required in underlying debt instrument
  • Damages covered by insurance
  • Severance pay
  • Legal settlements
  • Paying off non-business debt, such as personal credit cards for purchases not associated with the business
  • Purchase personal expenses such as buying a new family car or making repairs to a home
  • Purchase of personal items
  • The purchase of drugs, tobacco, and/or alcohol
  • Food and entertainment
  • Travel not associated with direct business operations

Application Process

Applications will be accepted between 10/1/2020 and 10/15/2020 at 4:00pm. No applications will be accepted after 10/15/2020 at 4:00 pm PST.

Applications must be submitted electronically and can be accessed online at https://secondburiengrants.questionpro.com

Questions and Technical Assistance 

Ventures Nonprofit is available to provide technical assistance with the grant application and answer questions during the application window. If you need assistance, call Ventures at (206) 486-3733 or email at buriengrants@venturesnonprofit.org

For assistance or questions in a language other than English and Spanish, please request assistance by calling (206) 486-3733 or filling out a language assistance request form that can be found at https://languagesupport.questionpro.com/

Application Review

All applications will be initially reviewed for basic eligibility. Ventures Nonprofit will recommend awards based on selection criteria, application merit, and availability of funding. The City of Burien and Ventures Nonprofit reserve the right to grant partial awards.

Priority preference before lottery selection will be given to minority, women, and veteran-owned businesses as defined and recognized by the federal government, brick and mortar businesses with physical storefronts, as will businesses in sectors ordered to fully or partially  close in Phase I of the period of the Governor’s “Stay Home, Stay Healthy” Executive Orders. These sectors include: restaurants/food service, childcare (including home based), direct retail, arts and entertainment, personal services, and other non-professional service sectors. It does not include health services such as dentists or doctor’s offices, primarily drive-in or drive-thru businesses. Businesses must make honest attestation to their primary source of business having been impacted by forced closure.

Award

Awards will be made to recommended small businesses applicants by Ventures Nonprofit through a simplified grant Agreement. Awards will be provided in a one-time cash payment. This grant award is taxable income.

Reporting

Grantee will need to provide a W-9 to Ventures before disbursal of grant.  Grantees are required to maintain sufficient accounting records in accordance with state and federal laws as monitoring visits may be scheduled. Grant funds may not be used to reimburse expenses that have been reimbursed through other federal funding.

Additional Business Solutions

All businesses are encouraged to work with the City of Burien economic development team for additional business needs, regardless of the outcome of this granting process.

To contact the economic development team for business assistance or if you have questions not associated with the grant program at economicdevelopment@burienwa.gov

FAQ

Do part-time employees count as an employee?
Yes, any person on payroll counts as an employee.

What constitutes a full-time equivalent?
The calculation of full-time equivalent (FTE) is an employee’s scheduled hours divided by the employer’s hours for a full-time workweek. When an employer has a 40-hour workweek, employees who are scheduled to work 40 hours per week are 1.0 FTEs. Employees scheduled to work 20 hours per week are 0.5 FTEs.

How will awardees be selected?

Priority preference before lottery selection will be given to minority, women, and veteran-owned businesses as defined and recognized by the federal government, brick and mortar businesses with physical storefronts, as will businesses in sectors ordered to fully or partially  close in Phase I of the period of the Governor’s “Stay Home, Stay Healthy” Executive Orders. These sectors include: restaurants/food service, childcare (including home based), direct retail, arts and entertainment, personal services, and other non-professional service sectors. It does not include health services such as dentists or doctor’s offices, primarily drive-in or drive-thru businesses. Businesses must make honest attestation to their primary source of business having been impacted by forced closure.

Do 1099 Contractors payments count towards FTE and wages?
No, 1099 Contractor hours do not count towards full-time equivalent (FTE) calculations. No, 1099 Contractor payments are a business expense and for this grant that expense is not eligible for reimbursement as wages.

A requirement for qualification is that there must be 25% or more reduction in revenue. What period would be included in figuring this (from what date to what date)?
Due to the differences in how small businesses operate, it is up to the applicant to determine how to assess a 25% drop in revenue that can be attributable to COVID-19.

Do you have to be open to apply? We are currently shut down due to the mandate.
A business temporarily closed due to the shut down is still eligible to apply if they indicate they plan to reopen.

Are you eligible if you have received funds from the Paycheck Protection Program or SBA Emergency Economic Injury Disaster Relief program?
Yes, businesses that have received funds from the Paycheck Protection Program or SBA Emergency Economic Injury Disaster Relief program ARE eligible for Round 2 of the City of Burien Grants.

Are nonprofit organizations eligible to apply for this grant?
Nonprofit organizations are not eligible to apply.

I have a business that has multiple locations. When it is stated that the business must be 10 or fewer FTE employees, does this apply to only one location, or does it apply to the company as a whole?
The employee count is based on the company as a whole. Related businesses with different UBI numbers may apply separately.

Is it “first-come, first-eligible served” or will you wait until the application deadline before you start to make decisions?
Award decisions are not based on “first-come, first-eligible served” basis.

Will there be partial awards granted?
Grants may be awarded for partial funds at the discretion of the evaluation team and available funds.

Would we be able to include our rent expense in the grant expenditures?
Yes, rent is an allowable use of grant funds.

Do workers who are laid off, on standby or reduced employment count as employees?
Workers who are laid off or on standby do not count toward the number of employees on September 1 2020; however, workers who are on reduced employment should be included in the employee count (as calculated FTE).

Do I need to pay the money back if I receive the grant?
No, you are not required to pay the money back as long as you spend the money in accordance with the grant’s agreement. This is not a loan.

Do I qualify if I am a vendor at a farmer’s markets?
Yes, as long as you meet the funding criteria.

Do I need a business license to receive a grant?
You will need to have a valid City of Burien business license with a Burien business address to receive the grant.

If selected, what documentation will I need to provide?
You will need to present a completed and signed W9 Form, signed and completed grant agreement and option for direct deposit.

What can the grant be used for?
Grant money may only be used for the operating expenses of the awarded business. The operating expenses are defined as the day-to-day trading operations of the business such as covering payroll, rent, utilities and wages.

When must applications be submitted?
Application deadline is 4:00 p.m. on 10/15/2020.

Where must businesses be located to be eligible to apply?
The program will be available to all businesses in the City of Burien limits that meet the eligibility requirements.

Need support in filling out your application?

Ventures is available to provide technical assistance with the grant application and answer questions during the application window. If you need assistance in English or Spanish, call Ventures at (206) 486-3733 or email at buriengrants@venturesnonprofit.org

If you need support in any other languages, please fill out this form with your preferred language and Ventures will call or email you back in your preferred language.